Please click the links below to learn about information on MCPS wellness and mindfulness learning opportunities for MCPS staff and students. Content that is offered by MCPS through in-house training will not be eligible for tuition reimbursement.
Quick Link to submit tuition reimbursement documentation. You must be signed into your MCPS Google account.
Tuition reimbursement is a negotiated benefit provided for all permanent MCPS staff.
All staff are eligible to be reimbursed up to nine credits of tuition costs per fiscal year.
The fiscal year runs from July 1st through June 30th.
The dollar amount reimbursed for each credit earned, equals one half of the per credit tuition rate for the University of Maryland, College Park. For courses that start in the fall of 2023, the MCPS FY24, per credit tuition reimbursement rate is $414.00 for graduate credit and $206.00 for undergraduate credit. One CPD credit is equivalent to one graduate credit. Fifteen Continuing Education Units are equal to one graduate credit. Courses that began in summer 2023 will be reimbursed at the MCPS FY23 rate. This is consistent with the University of Maryland increase in tuition rates that do not begin until the fall of 2023.
|Graduate Credit||Maximum Reimbursement||Under graduate Credit||Maximum Reimbursement||CPD Credit||Maximum Reimbursement||CEU Hours||Maximum Reimbursement||CEU Hours Cont||Maximum Reimbursement|
MCEA and MCAAP unit members may only be reimbursed for tuition costs. Books, materials or fees are not reimbursable. SEIU unit members are eligible to be reimbursed for tuition costs as well as the cost of fees. MCPS will reimburse the tuition costs for each eligible and unique professional learning only once. Credits purchased from an institution for professional learning taken elsewhere, will not be reimbursed. All scholarship or grant funding will be applied to the cost of tuition on a per credit basis to determine the actual cost of tuition paid by unit members. Tuition covered by grants or scholarships will not be reimbursed.
The timeline for processing tuition reimbursement applications is six to eight weeks. Processing times are longer between traditional semester breaks due to the high volume of applications. Staff members will receive updates from PDO on the status of their application through their MCPS Outlook email account. Please watch for these communications throughout the fiscal year, including during the summer months. These communications often contain requests for additional information required to complete the processing of the application. If the additional information is not received in a timely manner, the application could be denied.
Please know that MCPS will deny reimbursement for coursework if:
In order to access tuition reimbursement benefits, all staff must apply through the MCPS Professional Development Online (PDO) system. Staff must access the Tuition Reimbursement tab in PDO to begin the process. The PDO application and all supporting documentation must be uploaded in PDF format, to the Google Link provided on this page, within 60 days of your course end date. Documentation submitted after 60 days of the course end date, will be denied. Images files such as jpegs, pngs, gifs or screenshots will not be accepted. Official transcripts (links) sent directly from a higher learning institution cannot be opened by the processor and will not be accepted. Unoffical transcripts are preferred.
Tuition reimbursement applications must be submitted with the following supporting documentation:
Please note: MCPS will only reimburse tuition costs incurred by MCPS employees. MCPS will not reimburse for tuition costs incurred by family members, including parents or spouses. Proof of payment MUST show that tuition was paid for by the employee.
Please upload all documentation to https://docs.google.com/forms/d/e/1FAIpQLSd_whLrA_Dx29CMWgxkhA-haKNAuf9bRw2OIsPYdrs-woLMoA/viewform?usp=sf_link
Office of Human Resources and Development
45 West Gude Drive, Suite 2100
Rockville, Maryland 20850
MCPS provides a tuition reimbursement program for full-time and part-time unit members who complete coursework that enable them to continue their professional development and to maintain or increase their skills in their employment with MCPS.
If you have questions about course eligibility, please do not access the "Inquiry" tab in the PDO tuition reimbursement module. This tab is NOT monitored by the tuition reimbursement staff at this time. After reviewing this page, please send any remaining questions regarding course eligibility to email@example.com. A list of common universities and examples of reimburseable coursework is listed below. This list is not exhaustive. Please refer to the section on course criteria to determine if your course would be elibible for reimbursement.
Bowie State ; Hood College; McDaniel College; Montgomery College; Towson University; Trinity University; University of LaVerne; University of Maryland - All campuses; Virginia Tech; Drexel University; Marymount University; Boston University; Southern New Hampshire University; Seton Hill University; Loyola College in Maryland
Implementing Social and Emotional Learning in the Classroom
Research in ISTC
Integration of Technology: Global Perspectives
Building Classroom Discipline
Classroom Literacy Instruction
Introduction to Organizational Behavior
Curriculum & Instruction Assessment
SCHOOL CULTURE & PROF CAPITAL
Returning to the Classroom
Curriculum Instruction Assess
Dyslexia Explained and Experienced
Delving into Differentiation
Success For English Learners
Arts Integration in the Classroom
Diagnosis in Counseling
Creating Calmer Classrooms
Creating the Inclusive Classroom by Design
Literacy Instruction & Assess II
Foundations of Teaching for Learning
Online and Blended Learning
Law and Policy in Special Education
Response to Intervention in Reading (K-6)
How Leaders Cultivate an Environment for Culturally Responsive Teaching
Literacy Assessment II
Culture of Schooling
Administrators are eligible to be reimbursed for coursework at any regionally accredited college, university or other educational agency.
Teachers are eligible to be reimbursed for coursework at any regionally accredited college or university for graduate coursework, as well as CPDs or CEUs at other educational agencies.
Support staff are eligible to be reimbursed for coursework and fees at any regionally accredited college, university or other educational agency.
All reimbursement is limited to courses approved by the district.
Coursework must meet all of the following criteria as applicable in order to be deemed of sufficient quality to be approved for tuition reimbursement. Exceptions will be made for courses that are required for a degreed program. Courses must:
Physical education or health coursework will only be reimbursed to staff members who are currently assigned as a physical education or health teacher.
Commonly requested coursework that is not eligible for tuition reimbursement include Google Apps (and variations), religious coursework, self-improvement or wellness coursework, Microsoft Word, Excel or PowerPoint instruction, any course taken at Dominican University, or physical education coursework taken when the MCEA unit member is not a current physical education teacher.
All permanent MCPS employees may apply for a maximum of nine credits per fiscal year of tuition reimbursement. MCPS has the option to approve more than nine credits per fiscal year based on system need and the number of credits required (per fiscal year) by a university partnership program. Acceleration must be required by the employee's university and the program must meet a current system priority. In general, if a non-accelerated option is available, accelerated tuition reimbursement will not be approved. Requests for acceleration based entirely on the employee's desire to complete a program at an accelerated pace will be denied. This does not limit the employee from enrolling in an accelerated program of their choice, focused in PreK-12 instruction or leadership, and then applying for nine credits per fiscal year of tuition reimbursement.
Employees considering accelerated programs that meet a current critical need in MCPS, including SEIU unit members, are encouraged to apply.
All applications for accelerated tuition reimbursement must be submitted prior to the start of the program, with an attached program of studies, the number of credits to be earned during a specific time frame, and signed by the university's program coordinator. Under no circumstances will more than 45 credits be reimbursed over a five year period.
The ATR application can be accessed here: Accelerated Tuition Reimbursement Application. After completing the application please upload and submit the application to firstname.lastname@example.org. Screen shots will not be accepted. All submissions and uploads must be in pdf format.
All tuition reimbursement requests must be received in the tuition reimbursement unit within 60 calendar days of the employee's course end date. This is the course end date or last day of class, not the date when grades are received or transcripts are provided. Official transcripts are not required by the tuition reimbursement unit. Exceptions will not be made for missing the deadline due to grades or transcripts. When the employee enrolls in a non traditional semester course, it is the employee's responsibility to ensure final grades will be accessible prior to 60 days of the course end date. This is especially true for on-line, self-paced, year-long courses.
Submitting an application for tuition reimbursement along with all supporting documentation within 60 days of the course end date, is a negotiated requirement in all three unit member negotiated agreements. Missing the 60 day deadline due to employee error cannot be appealed under any circumstance. If MCPS has made a processing error, please contact email@example.com
The Tuition Reimbursement Appeal Form can be accessed here: Tuition Reimbursement Appeal. After completing the application please upload and submit the application to firstname.lastname@example.org. Screen shots will not be accepted. All submissions and uploads must be in pdf format.
What happens to my appeal?
Once received by the tuition reimbursement unit, the processor will gather all information including the original application and any email correspondence. The processor will forward the appeal request and all supporting documentation to the fiscal specialist for review.
How long will it take?
The appeal process can take anywhere from 2 to 4 weeks.